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Advising Excellence Awards

WHAT IS THE ADVISING EXCELLENCE AWARD?

Academic Advising is central to the mission of Ursuline College. It is an individualized form of teaching and mentoring, and is said to be one of the critical factors influencing student success and persistence. An annual Academic Advising Award is being instituted in 2016 as a sign of the vital role that advising plays in students’ success.

Ursuline College will award one Advising Excellence Award per year to recognize an advisor who excels at the practice of academic advising. The nominee who is selected will receive an award of $500.

WHO IS ELIGIBLE FOR NOMINATION?

Nominees must be current faculty or staff who have an advising load and have advised for at least three years at Ursuline College.  Awardees are not eligible for the same award more than once in five years.

WHO MAY MAKE A NOMINATION?

Students who are currently advised or who have been advised for at least one year by  an advisor may nominate.

HOW AND WHEN SHOULD A RECOMMENDATION BE MADE?

Students should submit an Advisor Excellence Award Nomination form to the Vice President of Academic Affairs (VPAA) of Ursuline College, emphasizing at least a few of the “Criteria for  Advising” listed in the College’s Faculty Handbook by April 4, 2016. Click here to view the nomination form. (The criteria are listed below.)

WHAT WILL THE AWARDEES RECEIVE?

The awardee will each receive $500.

HOW WILL THE AWARDEES BE SELECTED?

All the current advisees of the advisor who has been nominated will be sent a survey to provide additional input about the nominee. The original nomination form and the survey results will be forwarded to the Advising Committee. The Advising Committee will recommend the awardee to the Vice President of Academic Affairs.

Neither the number of nomination forms nor surveys returned on behalf of a particular nominee will determine the decision of the committee. The decision will be made in terms of how well a few of the criteria are met.

WHEN WILL THE AWARD BE ANNOUNCED AND PRESENTED?

The awards will be announced during the spring semester and presented as part of the following November’s Founder’s Day festivities

WHAT ARE THE CRITERIA FOR A NOMINATION?

All faculty members have a responsibility to serve as academic advisors within the college community. Advising occurs in multiple contexts:  in meetings with assigned advisees prior to registration, at campus wide events or initiatives such as Academic Orientation days, and with individual students who seek guidance or assistance in or out of the classroom. Faculty members are expected, therefore, to make themselves available as advisors whether or not they have been assigned advisees.

Criteria that apply to the advising process at Ursuline College are categorized as follows: Administration, Communication and Participation. Faculty must show evidence of meeting each of the three sub-criteria. Examples of evidence of effective advising are listed below each criterion.

Administration

  • Maintain up-to-date file on each advisee including a written and electronic log of conferences, course selections by term, and preferences for summer
  • Provide accurate scheduling information for both USP and majors through the use of audit sheets and degree plans ensuring that all requirements are met in a logical and timely way
  • Guide advisee in the completion of graduation application and submit degree audit by designated date
  • Refer advisee to campus resources as needed (tutoring, study groups, writing help)
  • Demonstrate familiarity with college regulations, policies & procedures and facilitate the advisee’s understanding of the same.

Communication

  • Encourage advisee to take active role in advising & assume responsibility for decisions
  • Communicate regularly with advisee in person and electronically
  • Provide sufficient availability for student appointments & sufficient time for student sessions based on advisee needs
  • Review advisee’s academic progress regularly and discuss issues as they arise
  • Inform advisee of important deadlines such as registration and withdrawal dates
  • Assist advisee to identify career goals and post-graduation plans, including graduate studies
  • As appropriate, recommend special opportunities and  additional learning experiences outside the Ursuline College curriculum and assist with meeting deadlines for those experiences
  • Provide recommendation letters for advisees
  • Honor confidentiality & FERPA requirements
  • Engage in developmental advising
  • Listen to student concerns and act as an advocate for advisee, when appropriate
  • Treat advisee with respect, demonstrating sensitivity toward advisee’s individual cultural, economic and social circumstances as these affect academic progress

Participation

  • Be available to meet with prospective majors/students
  • Participate in admission events
  • Advise at Academic Orientation days
  • Contribute to website/page development
  • Participate in professional development activities related to advising
  • Serve on advising committee
  • Serve as a resource/mentor for new advisors

For more information, please contact the Office of the Vice President of Academic Affairs
at 440-646-8107.