Room Lottery

Room Lottery: March 28, 2012, Grace Formal
This letter will explain the room lottery process. You will either keep the room you are currently in (which is called squatting your room) OR go through the lottery process which will involve selecting a different room for next year. Remember it is your responsibility to meet the deadlines and make the appropriate housing arrangements.

Squatting
Keeping your current room in Grace, Murphy or Smith Hall is called "squatting" your room. If you are keeping your room, you must email Amy Lechko at alechko@ursuline.edu no later than Monday, March 26th by 5:00 PM.

To secure the room you are squatting you still must attend Room Lottery on March 28th (times: tba):  

Murphy and Smith Residents:
Time:  TBA

Grace Residents:
Time:  TBA

Pulling in a Roommate:
You may choose to "pull" a student into the room you are squatting. That student should attend room lottery at the room squatting time with you.

You will be asked to complete the following items:
1. Please bring a $25 room deposit. Cash or check only (from both you and your roommate).
2. You and your roommate must sign a Housing Contract. (The contract is for the entire academic year: fall semester 2012 AND spring semester 2013).
3. Complete a Residence Life Survey
*If you have not identified a roommate, you may squat your room but you will be placed with a new student and will be asked to complete a Room Placement Survey.

Room Lottery Information (selecting a new room):

• You must bring a $25 deposit (cash or check only) and the name of your roommate, if applicable.
• If you select a room and do not have a roommate you will be assigned a new student and will complete a Room Placement Survey.
• You are required to sign a Housing Contract (The contract is for the entire academic year: fall semester 2012 AND spring semester 2013).
• You will be asked to complete a Residence Life Survey.
• When you arrive at the appropriate time you will be given a raffle ticket and that will determine the order of selection for those who share the same amount of semester seniority.
• For suites in Smith Hall, we will add up the semester seniority of each resident requesting a specific suite to determine priority.

Room lottery order for selection:

• Residents who are squatting their room in Murphy or Smith (Time: tba)
• Residents who are squatting their room in Grace (Time: tba)
• Residents choosing suites in Smith (Time: tba)
• Residents choosing singles in Murphy (Time: tba)
• Residents who are selecting a room (Time: tba)

(different from your current Murphy or Grace room)

Singles on the first floor of Murphy Hall:

• Students currently living in singles can squat their single
• Open singles are assigned by semester seniority
• If we experience a need for additional housing due to a large incoming freshmen class, these singles could be converted to double rooms. This should be determined by the end of July and you will be notified at home.

Choosing a new room in Grace and Murphy:

• Rooms will be selected based on semester seniority. You will be given a raffle ticket when you arrive and that will determine order of selection.
• The only single rooms available are on the first floor of Murphy Hall.
• Please come to lottery with a list of rooms that interest you. Rooms 241, 245 and 247 are off-line because they are reserved for students who require special accommodations.
• Rooms 208, 227, 308 and 327 are mandatory double occupancy.

Choosing a Suite in Smith Hall
Eligibility Requirements:

• You must have junior or senior academic status.
• A minimum of three students are required to reserve a suite.
• First priority is given to students who have "residence hall seniority status" which is determined by the number of semesters a student has lived in the residence halls. (We will add up the semester seniority of each resident requesting a specific suite to determine priority).
• Second priority is given to students who have junior or senior academic status, but have not lived in the residence halls, or lived in the residence halls for a brief period of time. (For example, a student with junior academic status who lived in the halls 2 semesters will have priority over a senior who has never lived in the halls).
• Siblings: A sibling who is a sophomore, the same sex and related by marriage is permitted to live in Smith Hall.
• Suites 120 and 130 are Nursing Offices. Suite 110 is off-line because it is reserved for students who require special accommodations.
• Prior to lottery please decide what bedroom you will be selecting. We encourage you to contact students currently living in suites about touring their space prior to lottery. 

If you have questions please contact:
Amy Lechko, Director of Residence Life
alechko@ursuline.edu
440 646 8336

Gina DeMart Kraus, Assistant Director of Residence Life at
gdemart@ursuline.edu
440 646 8334