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  • Home / Cost & Aid / Financial Aid / Federal Work Study

    Financial Aid

    Federal Work Study

    Apply Now Visit Ursuline Find a Program Request Info

    Federal Work Study 

    Federal Work Study (FWS) is a campus-based, federally funded employment program that provides paid jobs for students with financial need.

    Ursuline college student looking at computer screen4


    Work Study is designed to help students meet educational expenses, while encouraging community service work and work related to the student’s course of study.


    Work-Study Forms and

    Important Information

    ALL students must complete and return their Work Study Application and Certification form before they can begin working.  Work Study Application and Certification forms are available in the Student Service Center (Mullen Building, Room 203). 

    Work Study Timesheets will be given to students at the time they return their completed Work Study Application and Certification form and any necessary tax forms (see below).

    Students NEW to the Federal Work Study Program must complete the USCIS I-9 Form, Federal Withholding W-4 Form, and the Ohio Withholding IT4 Form.  All forms must be returned to the Student Service Center (Mullen Building, Room 203) with appropriate forms of ID (State issued driver's license or State ID and Social Security Card or Birth Certificate OR  U.S. Passport).

    Federal Work Study Student Rights and Responsibilities

    2021-2022 Work Study Timesheet Due Dates

    Helpful Hints for Completing the Work Study Timesheet

    Automatic Deposit Form

    USCIS I-9 Form

    Federal Withholding W-4 Form

    Ohio Withholding IT4 Form

    Work-Study Positions

    Academic Support Services
    Student Test Proctor

    This position is an Academic Support Service that is essential to the daily operations of the Testing Center. Proctors monitor students as they take quizzes, tests, and exams, ensure the test takers are following Testing Center policies and remaining on task. Proctors will assist test takers with technological issues during online exams.
    Proctors are scheduled on an as needed basis according to test schedules, using calendar invites through Outlook based on availability provided in the Student Employment Application.
    • Proctors must be reliable and respect the confidentiality of students receiving accommodations.
    • Proctors must check their Ursuline emails daily and are expected to respond to a calendar invite as soon as possible, and within 24 hours.

    Contact Person: TaRell Derry
    tarell.derry@ursuline.edu 440-684-6080
    Mullen Building – MU 130

    Positions Available: Varies Wage: $10.00 hour
    Average hours per week: Varies – weekdays & evenings
    Application Required: Yes, TEST PROCTOR EMPLOYEE APPLICATION


    Admissions - Undergraduate Admissions
    Ursuline Guiding Arrow

    Ursuline Guiding Arrows (UGAs) are our campus tour guides. They guide students and their families through Campus and immerse them in the campus experience. UGAs are responsible for individual tours, group tours, event hospitality, light office work is expected when they are not responsible for providing a tour, and other duties as assigned

    Contact Person: Michael Doran
    michael.doran@ursuline.edu 440-646-8390
    Mullen Building - MU 217A

    Positions Available: 10 Wage: $10.00 hour
    Average hours per week: 5 – 10 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    Alumni and Development
    Phonathon Caller

    Work study students wanted! One Week Only! 100% Remote. Main job duties entail calling Ursuline College alums to ask for support of the Annual Fund. Great experience for any major. Employers impressed with prove phone skills.
    • Friday, November 5th – mandatory training.
    • Must have laptop/desktop, headphones with mic, Internet (WIFI/Ethernet).
    • Must apply online at www.phonathon.com with Entry Code UC21F.

    Contact Person: Lynn Dewyre
    Lynn.dewyre@ursuline.edu 440-646-8370
    Mullen Building – MU 238

    Positions Available: 25 Wage: $11.00 hour
    Average hours per week: 6 - 27 hrs. - One week of evenings, and One weekend
    Application Required: Yes, www.phonathon.com - Entry Code UC21F


    Art Therapy Department
    Program Assistant

    Art Therapy Program Assistant is responsible for printing and collating materials for classes, supporting instructor needs on D2L, promoting departmental events, and activities by making flyers and social media posts. Supporting U-Earth activities, supporting departmental events (planning and implementation), helping create and hang displays, data entry, and other duties as assigned. Position will collaborate with Art Therapy Studio Assistant, ATC Graduate Program Studio Assistant, and Marketing Department, under the direction of the art therapy faculty.
    • Students must be able to take direction, initiative, and work independently with minimal supervision.
    • Hours are flexible; however, students must work around class schedules.
    • Art Therapy major only, preferably sophomore or higher rank.

    Contact Person: Jennifer Schwartz
    jennifer.schwartz@ursuline.edu 440-484-7030
    Parker Hannifin - PH 212

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 2 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    Art Therapy Department
    Studio Assistant

    Art Therapy Studio Assistant is responsible for art therapy studio upkeep, including keeping supplies stocked, clean, and well organized. Preparing supplies for undergraduate classes and putting together displays as requested. Students will work cooperatively with ATC Graduate Program Studio Assistant.
    • Students must be able to take direction, initiative, and work independently with minimal supervision.
    • Hours are flexible; however, students must work around class schedules.
    • Art Therapy major only, preferably sophomore or higher rank.

    Contact Person: Jennifer Schwartz
    jennifer.schwartz@ursuline.edu 440-484-7030
    Parker Hannifin - PH 212

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 2 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    Athletic
    Concession Stand Worker

    Workers will be responsible for food service in the concession stand. Preparing food, selling food, collection of payments, cleaning, organizing, and keeping inventory.

    Contact person: ALL POSITIONS FILLED
    @ursuline.edu 440-684-
    Stano Athletic Center - SC 220

    Positions Available: 1 - 2 Wage: $10.00 hour
    Average hours per week: 2 – 4 hrs. - weekends
    Application Required: No, contact person listed above


    Athletic
    Game Worker

    Game day workers will assist with various game operations. Responsibilities may include, but are not limited to game filming, photography, ball running, concession stand workers, ticket takers/sellers and music operation for athletic games.

    Contact Person: ALL POSITIONS FILLED
    @ursuline.edu
    Stano Athletic Center - SC 233C

    Positions Available: 30 Wage: $10.00 hour
    Average hours per week: 3 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    Athletic
    Team Laundry

    Workers will collect jerseys after scrimmages and games. They will wash, dry, and organize them in preparation for the next competition. They will also wash and dry training jerseys when necessary. Work is only available during the fall and spring seasons.

    Contact person: ALL POSITIONS FILLED
    @ursuline.edu 440-684-
    Stano Athletic Center - SC 220

    Positions Available: 2 - 3 Wage: $10.00 hour
    Average hours per week: 6 – 8 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    Athletic
    Training Room Assistant

    This position involves game set-up and take-down. During games students may assist the visiting team, assist with filling coolers, and ice chests. Students will assist with office work, filing, cleaning, and organizing training room.

    Contact Person: ALL POSITIONS FILLED
    @ursuline.edu 440-684-
    Stano Athletic Center - SC 119

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 4 – 10 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above

    Audio Visual
    Student Assistant

    This position assists with audio visual equipment setup, checking the equipment in/out, shelving audio visual materials, organizing equipment in the Audio Visual Department, and assisting faculty and students with equipment and locating material.
    • Must be able to lift to 50 lbs.

    Contact Person: ALL POSITIONS FILLED
    @ursuline.edu 440-684-
    Bessie Library - Room BL 20

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 10 hrs. - weekdays, evenings, weekends
    Application Required: Yes, AUDIO VISUAL STUDENT APPLICATION


    Biology Department
    Biology Lab Assistant

    This position involves preparing for and cleaning after labs, maintaining supplies and inventories, washing labware and running the dishwasher, watering plants, and caring for drosophila.

    Contact Person: Debby Blackley
    dblackley@ursuline.edu 440-449-3036
    Dauby Science Center – DB 318

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 3 hrs. - weekdays only (no evenings)
    Application Required: No, contact person listed above


    Business Office
    Student Assistant

    This position is responsible for scanning, copying, filing, and other general office duties and projects as assigned.
    • Organizational skills
    • Attention to detail and accuracy a must
    • Dependable
    • Positive Communication Skills

    Contact Person: Kim Lakota
    klakota@ursuline.edu 440-646-8312
    Mullen Building - MU 233C

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 6 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    Campus Ministry
    Marketing Assistant

    This position involves assisting Campus Ministry with all facets of programming: creating and distributing flyers and social media, promotion through “tabling”, set-up/clean-up, including liturgical events. Training is provided and students of all faith backgrounds are welcome.

    Contact Person: Paula Fitzgerald
    Paula.fitzgerald@ursuline.edu 440-646-8327
    Pilla Learning Center – PC 204

    Positions Available: 1 - 2 Wage: $10.00 hour
    Average hours per week: 2 – 4 hrs. - weekdays only (no evenings)
    Application Required: No, contact person listed above


    Chemistry Department
    Chemistry Lab Assistant

    This position involves setting out and putting away supplies for science and chemistry lab classes, assisting the lab coordinator in preparing chemicals for lab classes, performing general housekeeping around the Chemistry Department, and creating displays for bulletin board.
    • Some knowledge of and/or experience in chemistry/science is preferred, but not required.
    • Chemistry work-study students enrolled in a chemistry course will find working in department helps them learn chemistry.

    Contact Person: Chris Kolp
    Christopher.kolp@ursuline.edu 440-391-8392
    Dauby Science Center – DB 223A

    Positions Available: 2 – 3 Wage: $10.00 hour
    Average hours per week: 1 – 8 hrs.
    Application Required: No, contact person listed above


    Counseling and Art Therapy (Graduate)
    Student Assistant

    This position is mainly responsible for art materials and studio upkeep. This entails stocking supplies, keeping supplies well organized, inventory, consolidating and incorporating donated material, restoring classrooms, cutting collage materials, and assisting director or clinical director as needed. Also, you may help with department library and workshop preparation, and you will be contacting sites for information and working with the clinical coordinator.
    • Familiar with a variety of art materials
    • Strong organizational skills
    • Strong communication.

    Contact Person: Gale Rule-Hoffman or Judy Jankowski
    grulehoffman@ursuline.edu or jjankowski@ursuline.edu
    Parker Hannifin – PH 215 or 218

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 5 hrs. - weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    Fashion Department
    Student Assistant

    This position involves assisting with the organization and general upkeep of fashion labs. Specifically looking for a student with experience in sewing and how to thread Serger machines.

    Contact Person: ALL POSITIONS FILLED
    @ursuline.edu 440-684-
    Dauby Science Center - DB 118

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 5 hrs. - weekdays and evenings
    Application Required: No, contact person listed above


    Library
    Learning Commons Student Assistant

    This position involves assisting library users in finding resources and information, assisting with computers, printers, and software, shelve books, and assist with other Library processes and projects.

    Contact person: Marylou Deeher
    mdeeher@ursuline.edu 440-449-4202
    Stano Athletic Center - SC 220

    Positions Available: 12 Wage: $10.00 hour
    Average hours per week: 5 – 10 hrs. - weekdays, evenings, and weekends
    Application Required: Yes, Library Commons Student Assistant Application


    Mullen Receptionist
    Student Assistant

    This position maintains an official and friendly presence in the Mullen Receptionist Area by greeting guest, students, and families to the College. Answering phones, helping callers with general questions and transferring calls to other areas on campus as needed. Maintaining the Receptionist Area by keeping the area clean.
    • Pleasant demeanor
    • Dependable
    • Friendly
    • Student Focused
    • Able to multitask

    Contact Person: Pam Hason
    phason@ursuline.edu 440-684-6029
    Mullen Building - MU 224

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 9 hrs. – Needed Monday & Friday afternoons between 12:30 - 5:00
    Application Required: No, contact person listed above


    Office of Diversity
    Office Assistant

    This position involves basic office administrative functions: creating flyers, making copies, setup for events, picking up and delivering mail, and sending emails to office distribution lists.

    Contact Person: Yolanda King
    Yolunda.king@ursuline.edu 440-684-6085
    Pilla Learning Center – PC 201

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 10 hrs. - weekdays and evenings
    Application Required: No, contact person listed above


    Office of Student Activities
    Student Worker

    Looking for students to help with the set-up and tear down of events, to encourage student to attend events sponsored by the Office, prepare materials for events, generate, and distribute TP Times around campus, decorating campus for Welcome Week, Founder’s Week, and other campus celebrations sponsored by the Office of Student Activities.
    • Must be familiar with Microsoft Office Suite and Canva
    • Able to carry up to 30 pounds
    • Marketing, Public Speaking, and Presentations
    • Time Management and Organizational Skills a must

    Contact Person: Tiffany Wallace
    twallace@ursuline.edu 440-646-8325
    Pilla Learning Center – PC 209

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 10 hrs. – weekdays, evenings, & weekends
    Application Required: No, contact persons listed above


    Office of Student Affairs
    Commencement/Office Assistant

    Primary duties include organizing and maintaining commencement closet, prepare paperwork and supplies for commencement countdown in the fall and spring. This position is responsible for preparing information packets and grab bags for graduating seniors. Adhering to and revising the Student Handbook of Ursuline College while maintaining an exceptional level of professionalism and revising four core value pictures. Manages behind-the-scenes duties on the day of commencement and other duties as assigned.

    Contact Person: Amanda Antenucci
    Amanda.antenucci@ursuline.edu 440-646-8320
    Pilla Learning Center – PC 203

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 2 - 10 hrs. – weekdays
    Application Required: No, contact persons listed above


    Office of Student Affairs
    Pilla Front Desk

    Primary duties include assisting any visitor coming into Pilla: welcoming them, showing them where to go, giving them information, they need. Occasionally take/pick-up over mail to the Mullen Center and other duties as assigned.

    Contact Person: Amanda Antenucci
    Amanda.antenucci@ursuline.edu 440-646-8320

    Pilla Learning Center – PC 203
    Positions Available: 10 Wage: $10.00 hour
    Average hours per week: 2 - 10 hrs. – weekdays, evenings, and weekends
    Application Required: No, contact persons listed above


    Registrar’s Office
    Office Assistant

    The Registrar’s Office Assistant is responsible for assisting with projects and processing in the Registrar’s Office. Responsibilities include data entry, scanning, copying, filing, and other general office duties and projects as assigned.
    • Attention to detail and accuracy a must
    • Able to maintain high level of confidentiality
    • Dependable
    • Positive Communication Skills

    Contact Person: Barb Helms
    Barbara.helms@ursuline.edu 440-646-8126
    Mullen Building – MU 202

    Positions Available: 3 Wage: $10.00 hour
    Average hours per week: 10 – 15 hrs. - weekdays and evenings
    Application Required: No, contact person listed above


    Residence Life
    Resident Assistant

    The resident assistant (RA) is a fellow student who has been selected and trained to create a positive living environment that is fair to all and conductive to studying. The RA is expected to know the residents, be familiar with college policies, and be available when needed. The RA serves as a facilitator of community development through programming and building relationships with other residents. RAs support their residents, provide campus resources, mediate conflicts, encourage hall (and campus) involvement, and role model respectful behavior. RAs will have responsibilities related to pandemic protocol in congregate housing and may be asked to assist with enforcing college expectation designed to mitigate the risk of infection and spread of COVID-19. RAs are required to be visible and available during their scheduled duty night and other non-scheduled times. Finally, RAs are expected to assist and communicate community concerns to the Director of Residence Life.

    Contact Person: ALL POSITIONS FILLED
    @ursuline.edu 440-646-
    Pilla Learning Center – PC 202

    Positions Available: 8 Wage: $10.00 hour
    Average hours per week: 20 hrs. – weekdays, evenings, and weekends
    Application Required: Yes


    Residence Life
    Community Assistant

    The Community Assistant (CA) will provide administrative and pandemic support to the Residence Life Team in helping to create a positive living environment that is fair to all and conductive to studying. The CA is expected to know most of the residence and be familiar with college policies. Applicants should have flexibility in their schedules around the lunch and dinner times during the week, and brunch and dinner times during the weekend and designated holidays. Additionally, the CA will have responsibilities related to pandemic protocol in congregate housing that may include, but is not limited to, assisting with meal delivery to residents in isolation or quarantine.
    • Must be a current resident student living on campus
    • Cumulative GPA of 2.0 or greater
    • Available days, evenings, and weekends
    • Strong Communication and Time Management Skills
    • Must be familiar with all three resident halls
    • Able to manage confidential information

    Contact Person: ALL POSITIONS FILLED
    @ursuline.edu 440-646-
    Pilla Learning Center – PC 202

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 10 hrs. – weekdays, evenings, and weekends
    Application Required: No, contact person listed above


    School of Arts, Science, & Professional Studies
    Student Aide

    This position involves working with professors in Arts, Science, and Professional Studies Department making copies, creating documents, working in D2L, and other duties as assigned.

    Contact Person: Mary Gygil
    Mary.gygil@ursuline.edu 440-646-8111
    Mullen Building – MU 332

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 2 - 10 hrs. – weekdays
    Application Required: No but interested parties should submit a letter of interest to Mary Gygil.


    Social Work Department
    Administrative Assistant

    Administrative Assistant in the Social Work Department is responsible for assisting with creating and updating searchable data files for field sites, field instructors, and alums. Assist with data gathering for the SW Reaffirmation Self-Study process and assist with department projects as needed. Overall responsibilities include Internet research, compiling, organizing information, data entry, scanning, copying, filing, record keeping, and other general office duties related to the creation and organization of documents and data needed with the Social Work Department.
    • Experience with Microsoft Word, Excel, Outlook, PowerPoint, and Zoom necessary.

    Contact Person: Stacey O’Brien and Sharon Wilson
    sobrien@ursuline.edu or swilson@usruline.edu 440-684-6005
    Mullen Building – MU 342

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 5 - 8 hrs. – weekdays
    Application Required: No, contact persons listed above.


    Sociology Department
    Sociology Tutor

    Looking for a student who did well in Sociology 103 to share Sociology class notes with students and prepare them to take exams and two written assigned papers. Student may sit in Sociology classes

    Contact Person: Gary Polster
    gpolster@ursuline.edu 440-646-8156
    Mullen Building – MU 341

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 5 hrs. – weekdays
    Application Required: No, contact persons listed above.


    Ursuline College Adult Program (UCAP)/Institute for Women, Wellness
    Student Assistant

    Seeking high energy person to engage in an experiential learning opportunity. The position responsibilities include managing social media content, website management, customer service, collecting data, and additional duties as assigned. The ideal candidate should be self-motivated and directed, take initiative, and engage in collaboration.
    • Working knowledge of Microsoft Office (word & excel)
    • Proficient in at least some of the following: Facebook, Twitter, Instagram, Pinterest, LinkedIn, YouTube
    • WordPress, Canva, Trello, and Adobe Creative Cloud

    Contact Person: Brooke Scharlott
    Brooke.scharlott@ursuline.edu 440-684-6129
    Mullen Building – MU 211

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 5 – 10 hrs. – weekdays & evenings
    Application Required: No, contact persons listed above


    Women’s Center
    Graduate Student Assistant

    This job entails tasks that involve fine-attention to detail, excellent planning and time management, and strong research skills. The work-study student will work directly with Dr. Headley to help plan and implement various initiatives and programs (such as the Research Grant Awards Banquet). Additionally, the work-study student will perform research to help support scholarly work (locating academic articles, providing summaries of finding) on behalf of the Center. The work-study student will be expected to be part of the Women’s Center Advisory Board and attend events when possible.

    Contact Person: ALL POSITIONS FILLED
    @ursuline.edu
    Pilla Learning Center – PC 212

    Positions Available: 1 Wage: $10.00 hour
    Average hours per week: 10 hrs. – weekdays & evenings
    Application Required: Yes, Graduate Student Assistant Application


    Women’s Center
    Undergraduate Student Assistant

    This job entails tasks that include utilizing a variety of skills from creating publicity, event planning, social media, writing editorial, creating fliers in Canva, using excel, taking meeting notes, Microsoft Office, public speaking, sitting at information tables promoting events, and other duties as assigned.

    Contact Person: Amy Lechko
    alechko@ursuline.edu
    Pilla Learning Center – PC 212

    Positions Available: 2 Wage: $10.00 hour
    Average hours per week: 3 – 4 hrs. – weekdays & evenings
    Application Required: Yes, Undergraduate Student Assistant Application

    Work-Study FAQs


    How do I become eligible for work-study?

    • The first step to becoming eligible is filling out the FAFSA application.
    • Only students that are U.S. citizens or resident aliens can receive Federal Work-Study.
    • Students must demonstrate financial need as calculated by the Free Application for Federal Student Aid (FAFSA).

    Am I required to participate in the Federal Work Study Program if it has been awarded?

    • No, students are not obligated to participate in the student employment program.

    I was not awarded Federal Work-Study, am I not allowed to participate in the Federal Work Study Program?

    • No, you may still be eligible to participate in the Federal Work-Study Program. 
    • Please stop by the Student Service Center to see if work study can be added to your financial aid package.   

     Are Federal Work-Study Jobs on campus or off campus?

    • Work study positions are available both on and off Campus.
      • If you work on campus, you will be working for Ursuline College.
    • There are also positions available off campus, participating in various community service positions.

     How many hours am I allowed to work?

    • Students cannot work more than 20 hours per week during regular academic terms.
      • The 20 hours includes a combination of all positions you hold on and off campus.
      • Students may not work more than 6 consecutive hours without taking a 30 minute break.
    • During breaks and between semesters, students can work up to 40 hours per week, but never more than 40 hours in a week.
      • Students may not work more than 6 consecutive hours without taking a 30 minute break.

     What is the pay rate for Work Study positions?

    • Current pay rate is set at $10.00 per hour for all positions.

     How do I find a Federal Work Study position?

    • Available positions are listed below.
    • You will need pick up your Federal Work-Study Application and Certification form from the Student Service Center (One-Stop) located in the Mullen Building, Room 203.
    • Once you have found a job that you are interested in, you will contact the employer directly or complete the required application. 
      • When hired, you will bring the Application and Certification form back to the Student Service Center once your supervisor has completed the bottom portion.
      • In addition, you will also need to complete the necessary payroll tax forms before you begin working. You can get these tax forms from the Student Service Center or download them from the Work Study Forms and Important Information section above.

     When and how do work study students get paid?

    • Work study students are paid by check, the 15thof every month. 
      • Time sheets turned in after the currents month’s due date will be paid the following month (see 2021-2022 Work Study Timesheet Due Dates). 
    • Work study paychecks are mailed to the student’s home address.  
      • Students may choose to directly deposit their paychecks into their personal checking or savings accounts (see Automatic Deposit Form).